Technology has ushered in new tools designed to simplify, automate, and enhance the complex process of business travel planning. These solutions can streamline corporate travel booking, itinerary organization, expense management, and policy compliance — which can help companies cut costs on their travel program.
Many business travel management apps are on the market, each promising to revolutionize how organizations handle their travel needs. In this article, we’ll cover:
Get ready to take your corporate travel program from chaos to control.
Business travel management software offers a range of benefits that make organizing and managing work-related trips and expenses more efficient and streamlined.
These smart tools can help with:
Bonus: Tracking Company Travel Expenses
Choosing an app that combines business travel and expense management software can simplify time-consuming reimbursement and expense-reporting management processes. It can also integrate with accounting software and HR systems, ensuring seamless data flow and reducing manual data entry. Understand the benefits of an all-in-one solution.
The right tool does more than assist with booking trips. Software provided by a travel management company (TMC) should streamline all of the company’s business travel needs while providing a great travel experience to employees.
Here are some questions to ask any corporate travel management company your company is considering:
Consider any other needs unique to your company, such as integrations with HRIS systems (to help the finance team) or a white-glove travel service for VIP travelers (like CEOs and CFOs).
The right partner should integrate the latest technology into a solution proven to slash busywork, increase efficiency, and lower costs.
Just getting started with your business travel program? Check out Corporate Travel Management 101: An Introductory Guide.
Various mobile apps and software solutions have emerged to simplify the lives of finance team members, travel managers, and frequent corporate travelers. Let’s explore some of the top business travel management apps in the travel industry that help professionals stay organized, make informed decisions, and navigate the complexities of travel with ease.
Navan (formerly TripActions) is consistently ranked the No. 1 travel management software by end users. The software revolutionizes global business travel management by offering an integrated platform that combines business travel, corporate cards, and expense management software. Administrators can craft highly tailored expense policies to ensure employees are well-informed about covered expenses and curb out-of-policy spending before it occurs.
Navan User Review
“Navan will make everyone’s life in your company easier! It has helped us plan travel, track spending quickly, know our spending limits, and more. It answers a lot of questions instead of having numerous employees contact our finance team for guidance, as everything is embedded into the application and website. Don’t hesitate to get it, as everyone in your company will love it.” –Cora C., via G2.com
Launched in 2021, Kayak for Business is a specialized version of the popular online booking tool tailored to the needs of corporate travelers and businesses. It offers a suite of features to simplify the travel management process and integrates with expense-tracking platforms, allowing companies to optimize their travel-related activities.
Egencia combines technology, data-driven insights, and travel services to empower companies and their employees to make the most of their travel experiences while adhering to policies and budgets.
Egencia User Review
“If you literally just want a basic booking platform, Egencia will be fine. But if you want something beyond just a booking platform, look elsewhere. There are a lot of cool new products in this space that incentivize cost-conscious decision-making by employees, which is the direction we went.“ –Anonymous User, via G2.com
CWT (formerly Carlson Wagonlit Travel) is a global travel management company that provides services to help businesses manage their travel programs effectively. It is also known for its meetings and events management services.
TravelPerk is a Barcelona-based corporate travel agency that offers booking options for flights, accommodations, and transportation. It also provides functionality for expense management, reporting, and policy enforcement.
TravelPerk User Review
"The system requires a lot of human interaction from [TravelPerk’s] side. They are supported out of the EU, so the time zones are a nightmare for U.S. employees.” –Anonymous User, via G2.com
SAP Concur is an online booking tool that offers features for booking flights, hotels, and rental cars. It integrates with corporate credit cards and provides policy enforcement and compliance tools. Although SAP Concur is one of the most well-known business travel management solutions, it is limited by outdated technology and struggles to keep up with modern solutions.
SAP Concur User Review
“Not very user-friendly and has a complex workflow. No scan and auto-fill feature in SAP Concur. The mobile app is not easy to use and operate. I mostly used the web version.” –Shafeek A., via G2.com
TravelBank is a corporate travel management solution that provides travel bookings and expense reporting. It caters to small- and medium-sized businesses and lets employees capture receipts on their phones.
TravelBank User Review
“The expense management piece is very clean and easy to use (other than lacking automation for PNC). Still, the travel portion is less user-friendly, and accumulating travel rewards when booking with TravelBank is complicated.” –Anonymous User, via G2.com
BCD Travel is a global travel management platform that offers various services to help organizations optimize travel-related processes while ensuring cost efficiency, policy compliance, and traveler satisfaction.
Amex GBT (American Express Global Business Travel) provides corporate travel management services, including travel planning and booking, expense management, and travel risk mitigation.
Amex GBT User Review
“They have a strong industry presence and deep knowledge of industry tools/systems. Some of the technologies they prefer to use are outdated, and it has been a lengthy process to align our processes with their own.” –Anonymous User, via G2.com
Established in 1994, CTM provides an online booking tool for corporate travel and a portal for travel administrators to see who is traveling and any disruptions they face. It also offers meetings and events services.
Do The Research
Remember that the effectiveness of business travel management apps and software can vary based on your specific business needs, company size, and industry. Evaluate each solution based on user experience, integration capabilities, pricing, customer support, and the specific features that align with your organization’s requirements. Always check for the most recent reviews and updates before making a decision.
The travel industry is tackling the challenge of how modern corporate travel programs should evolve. The term “all-in-one” can be misleading and is often used when multiple companies cobble together solutions.
There is a big difference between a business travel management app offering an expense integration and one built to work as a seamless, end-to-end solution. Consider that:
Navan has created the only true all-in-one travel, corporate card, and expense management solution. Thousands of global customers trust Navan with their travel, corporate card, and expense management programs. Learn more about Navan today.
Fly Smarter With Navan's Airline Reward Program Integration
Debunking 3 Common Misconceptions About Duty of Care
From Chaos to Convenience: How Tech Changed Corporate Travel Bookings