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Guide: 3 Steps to Sustainable Spend Management

TripActions and Reed & Mackay joined forces earlier this year with the vision of bringing the absolute best product and service to any type of customer, anywhere around the world. The combined family of offerings would deliver a combination of best-in-class, user-first technology from TripActions and Reed & Mackay’s global high-end service through a shared culture of innovation.

Four months later, the launch of the new TripActions VIP offering marks the first step in this journey towards blending premium service with industry-leading technology. With this first groundbreaking customer-facing collaboration, high-touch inquiries will now be handled by Reed & Mackay’s dedicated VIP travel consultants: highly experienced agents with 15+ years of experience in dealing with complex itineraries and unique requests. 

The VIP offering at TripActions now provides an unsurpassed level of high-end travel service for any size company around the globe. Whether it’s a private jet for executives or sustained VIP service for an entire company, Reed & Mackay’s additive services and global capabilities will help ensure that TripActions customers’ every unique need is always taken care of.

Existing TripActions VIP customers are transitioning to the unified solution, with additional users being added to the relaunched offering in the coming months. **Here’s what customers should expect:**

![](https://res.cloudinary.com/tripactions/image/upload/q_auto/v1631543830/cms/tripactions-reed-mackay-vip-booking-experience_v2_iurv5p.png)

## A seamless hybrid experience
Elite travelers will still be able to manage their travel on-the-go via the usual TripActions applications. In addition to that service, travelers will also benefit from the guiding hand of a Reed & Mackay VIP consultant and their dedicated back-office systems. Agent support is accessible via the app or through phone and email channels reserved for VIP travelers. Each agent has complete visibility into traveler profiles and preferences, which streamlines the inquiry and support process. Reporting and booking information will be consolidated in the TripActions app, providing a seamless end-to-end experience to both travelers and arrangers.

## Dedicated, extraordinary service
Reed & Mackay has carved out a niche that delivers specialized technology and the best travel agent service on the market. Its in-house technology has been developed specifically to enable agents to provide the best assistance with booking, unique services, itinerary changes, and cancellations. 

Travelers can expect additional premier services such as: 

* Private charters, jets, or helicopter bookings for travelers, their guests, or family members.
* Additional personal preferences taken into account, such as specific pillow types, specific drinking water in a hotel room, and other boutique amenities.
* Fast track immigration and arranged meet & greet services, especially for trips to high-risk countries or unfamiliar destinations.
* Double confirmation of early and/or late check-in and hotel pre-registration with a key waiting for travelers upon arrival.
* Flagged as VIPs with all suppliers from the time of booking and day of arrival.

Ultimately, every traveler is different. Agents are both committed to focusing on their individual needs and requirements and persistent in making sure that each itinerary and situation is appropriately and professionally handled.

## Proactive, 24/7, around-the-world support
Nothing matters more to the teams at TripActions and Reed & Mackay than traveler safety. With a presence in all regions and a unified back-end system, Reed & Mackay agents are always available. Consultants have access to statistics from air traffic control and real-time travel notifications on flight updates. They are also fully armed with the latest COVID-19 updates/restrictions, ensuring travelers are well informed and ready to travel. A dedicated in-house Incident Management Team constantly monitors world events to identify disruptions and re-protect flights quickly. Because of this, **94% of the time, clients are contacted before they call their dedicated agent.**

The new VIP offering is only the beginning of TripActions and Reed & Mackay’s journey together. [Get in touch today](https://tripactions.com/contact) to see what the future of premium corporate travel looks like.

What to Expect From the New TripActions VIP Offering

What to Expect From the New Navan VIP Offering

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<br/>
While the travel industry has clearly gone through a disruptive 18 months, we’ve seen, time and again,that challenge is the precursor to innovation. We’ve been blown away by the scope of ingenuity that the pandemic sparked and are excited to see our peers continue to build new products and services alongside TripActions. 

As we head into fall and get back to business travel, we reflect on hundreds of conversations from the past year to understand which startups and peers are helping craft a completely new narrative for the travel industry.

Here are the 10 startups to watch in 2021.

**1. Welcome**

[Welcome](https://welco.me/) is the city curation app we need for 2021. The highly personalized city guide makes real-time recommendations based on each user's interests and prioritizes local businesses that capture the unique culture and spirit of a place. What’s truly impressive is the AI technology that runs Welcome—it mines and calculates data to make relevant recommendations based on weather, time, location, current events, and place details. Users can save or share their spots with their community. With business and leisure travel blending together more than ever, this is the perfect app to download before your next business trip, to ensure you truly experience a city between meetings.

**2. Ukio**

[Ukio](https://www.stayukio.com/) is on a mission to empower individuals to live where they want and move when they want—and this company’s timing couldn’t be better. Founded in 2020, Ukio is disrupting the traditional residential real estate market by providing stylish furnished and serviced apartments for stays of one month or more. Each apartment is designed for the business traveler who might be working remotely or in a new city for an extended stay. Apartments are currently available in Barcelona and Madrid, but the company has plans to expand throughout Europe. With remote work on the rise, Ukio makes it easy to try on a new city in style, without the usual long-term obligations.

**3. Pachama**

[Pachama](https://pachama.com/) is an ambitious startup on a mission to restore nature and solve climate change. It does this by leveraging data, AI, and automation to protect ecosystems, restore forests, and improve carbon markets. Individuals and corporations are more conscious of the environmental effects of travel than ever before, which gives smart, data-backed services like Pachama an important role in ensuring that business takes the right steps towards sustainability.

**4. Sherpa**
 
[Sherpa](https://www.joinsherpa.com/) partners with airlines, cruise lines, and online travel agencies to provide secure solutions that help travelers understand and obtain the travel identification requirements they need in real time. With the [Sherpa integration on TripActions](https://tripactions.com/blog/tripactions-introduces-sherpa-integration-for-safer-travels), for example, travelers can investigate the restrictions and documents necessary to travel from one country to another before ever booking a flight.

**5. HiHello**

[HiHello](https://www.hihello.me/) is a digital business card and contact manager app designed to help business travelers’ networks grow. Users can easily create digital business cards, share their cards with anyone, manage their contacts, and even turn paper cards into digital contacts. As in-person events ramp up, this is a smart and safe way to share and save contact information on the go.

**6. A Hotel Life**

[A Hotel Life](https://www.ahotellife.com/) is a pioneering travel platform that explores what it means to travel in a post-pandemic world. Founded by Ben Pundole, the former VP of Brand Experience at EDITION Hotels, AHL has celebrated travel and what makes hospitality unique, special, and beautiful throughout the pandemic. The platform pays special attention to the magic makers behind the properties we love with its podcast. And it recently started a jobs board to share new opportunities in the rebounding industry.

**7. Sojrn**

[Sojrn](https://www.sojrn.travel/) is best described as a modern study abroad program for adults. Designed by the team behind For the Love of Travel, Sojrn curates month-long stays in foreign cities for remote workers. For a single price, participants receive housing, work spaces, included activities, and even a networking base. With remote work now a norm, we’re excited about the potential for these kinds of programs and how they can enrich the lives of those once corralled in an office or home workspace.

**8. Troop**

[Troop](https://www.trooptravel.com/) aggregates thousands of data points to help meeting planners select event destinations based on objective intelligence rather than opinion. The platform bases destination selection on cost, travel time, ease of travel, visa requirements, carbon footprint, and security risk. This is a smart play with team travel on the rise. Of course, TripActions customers already have access to a similar but even more customizable platform with the new [Team Travel feature](https://tripactions.com/blog/team-travel-solution-hybrid-work).
 
**9. CrowdVision**

[CrowdVision](https://www.crowdvision.com/) is a pedestrian analytics and insights company whose software shows what’s happening [inside airports](https://www.crowdvision.com/dhs-awards-london-start-up-160k-for-airport-passenger-counting-and-measuring-system-proof-of-concept/) in real time. With this data, the airport’s team can move or shift traffic to increase efficiency and profitability—in the moment and in the future—while improving their customers’ experience. We’re excited about this kind of technology, which helps build confidence that travel will come back stronger than ever.

**10. TripActions**

Unlike traditional corporate travel solutions, [TripActions](https://tripactions.com/) is the only cloud-based, end-to-end global travel and expense management solution that includes online booking, 24/7/365 expert travel agent service, and spend management in a single global platform. More than 5,000 companies—including hundreds that have joined since the onset of COVID-19—recognize the mission-critical importance of working with a trusted T&E partner and have chosen TripActions.

Through its modern technology, TripActions increases traveler satisfaction and adoption, drives safety and compliance, and makes T&E programs more efficient and cost-effective. Finance and HR leaders gain invaluable insights with real-time data and control over spend. In the past year alone, the TripActions team has relentlessly innovated, introducing new features and products including [Team Trave](https://tripactions.com/blog/team-travel-solution-hybrid-work)l, the [Sustainability Suite](https://tripactions.com/blog/tripactions-introduces-business-travel-sustainability-features), the [Return to Travel Suite](https://tripactions.com/blog/return-to-travel), and [Enterprise Edition](https://tripactions.com/blog/modern-t-and-e-management-with-tripactions-enterprise-edition)—all to provide the best experience for our customers.

*To learn more about modern corporate travel and spend management for 2021 and beyond, join us at [TRAVERSE 21](https://traverse.tripactions.com/) on September 29, 2021 at The Palace of Fine Arts in San Francisco where we’ll celebrate the continued return of corporate travel and spend. [Register today.](https://traverse.tripactions.com/)*


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Top 10 Travel Startups to Watch in 2021

TripActions has been named to the Forbes 2021 Cloud 100, the definitive ranking of the top 100 private cloud companies in the world, published by Forbes in partnership with [Bessemer Venture Partners](https://www.bvp.com/) and [Salesforce Ventures](https://www.salesforce.com/company/ventures/). TripActions is the only travel and spend management company to make the list. 

This is the third year in a row that TripActions has been named to the list. It is clear that Forbes and the judges at Bessemer recognize the power of the mission-driven company and culture alongside its persistent innovation in the face of COVID-19 to deliver the most modern, comprehensive, and unified T&E management solution on the market.
 
“We’re both humbled and proud to see TripActions recognized as the only travel and spend management company on the Cloud 100 for the third straight year,” said Ariel Cohen, co-founder & CEO at TripActions. “As a mission-driven company, our focus is as strong as ever on delivering a corporate T&E management solution that combines the best online booking experience, best global TMC travel agent service, and best payments and expense technology to our corporate customers.”

As part of the rigorous selection process for the Forbes Cloud 100, Bessemer Venture Partners received submissions from hundreds of cloud startups. The Cloud 100 Judging Panel — made up of public cloud company CEOs — reviewed the data to select, score, and rank the top 100 private cloud companies from all around the world. 
 
The evaluation process involved ranking companies across four factors: market leadership (35%), estimated valuation (30%), operating metrics (20%), and people & culture (15%).
 
"How we work has undergone a paradigm shift and businesses of all shapes and sizes are reimagining the tools that are needed to ensure working from anywhere is a sustainable, long-lasting solution," said Alex Kayyal, Managing Partner, Salesforce Ventures. “The last 18 months have made digital transformation an urgent imperative and the cloud has never been more pivotal in powering our new digital economy. The companies on this list represent the leaders and businesses shaping the future of the cloud ecosystem and we are excited to partner with Bessemer Venture Partners and Forbes to honor these trailblazers of the industry.”
 
Unlike traditional corporate travel solutions, TripActions is the only cloud-based, end-to-end global travel & expense management solution that includes online booking, 24/7/365 expert travel agent service, and spend management in a single global platform. Through its modern technology, TripActions increases traveler satisfaction and adoption, drives safety and compliance, and makes T&E programs more efficient and cost-effective. Finance and HR leaders gain invaluable insights with real-time data and control over spend. More than 5,000 companies — including nearly 500 added since COVID-19 — recognize the mission-critical importance of working with a trusted T&E partner and choose TripActions.
 
*The Forbes 2021 Cloud 100 and 20 Rising Stars lists are published online at www.forbes.com/cloud100. Highlights of the list appear in the September 2021 issue of Forbes magazine. The Cloud 100 and the 20 Rising Stars companies are publicly recognized at this year’s virtual Cloud 100 experience, hosted by Bessemer Venture Partners, Salesforce Ventures, and Forbes on August 10th at thecloud100.com.*

TripActions Named to Forbes Cloud 100 for Third Straight Year

It’s never been more important for teams to start seeing one another again in person. 

COVID-19 forced companies and employees around the world to go virtual and miss out on the coveted in-person brainstorms, meetings, and happy hours that make work more productive and enjoyable. 

As travel restarts, employees are eager to get back on the road and reconnect with colleagues. In a recent TripActions customer survey, 76% of respondents said they miss in-person interaction with their teams. And even though 72% of companies plan to adopt a hybrid working model moving forward, 49% expect teams to travel more than before, all to foster in-person collaboration.

Bringing distributed team members together will be critical in the coming months to increase collaboration and strengthen company culture. But with changing regulations and more distributed workforces, event organizers are facing a unique situation. They need to keep travelers safe and guide them through health procedures and country restrictions; at the same time, they need to ensure compliance with company policy and provide visibility into  the environmental impact of their travel. 

Enter [TripActions Team Travel](https://tripactions.com/team-travel). This innovative new solution offers customers an intuitive booking platform that takes these considerations into account, helping users make the best decisions for their team’s travel while  streamlining the booking process.

"Team Travel is a game-changer,” says Sammit Khandeparker, Global Travel Manager of Springer Nature Group. “It will revolutionize the way we manage our small meetings and events. The ability to seamlessly create an event online—and then monitor and plan the event through a comprehensive dashboard from start to finish—will drive so many efficiencies in our business." 

“It’s just like TripActions says, ‘In-person connections are super important.’ You can’t shake hands or give someone a hug on Zoom. A more collaborative team effort requires you to be in person,” explains Emmett Bamba, Corporate Travel Manager at Twitch.

Key team travel features include: 

**Event Creation**

Create and customize events for up to 20 participants in just a few clicks, based on preferences. Effortlessly select a destination, event start and end dates, participants, preferred hotels, payment methods, and more. Rich content integrations provide the insights and real-time data event organizers need to make the most informed decisions and safely bring teams together based on COVID-19 destination data, carbon emissions, country restrictions, and health guidelines.

![](https://res.cloudinary.com/tripactions/image/upload/v1623450829/site/product-screenshot/tt-eam-event-invite-2.png)

**Estimated Event Travel Budgets**

TripActions AI algorithms help estimate the overall event travel cost with a high level of accuracy using TripActions tools like median price calculations and the price-to-beat technology. This helps event organizers and financial teams get further financial visibility. The Team Travel solution also supports cost centers, individual departments, and custom fields, to ensure organizations have the most granular real-time data related to their events’ travel spend.

  ![](https://res.cloudinary.com/tripactions/image/upload/v1623369243/site/product-screenshot/tt-duty-of-care.png)

**Seamless Guided Self-Serve Experience**

Meeting and event organizers can configure their events and invite participants directly from the event creation page, notifying participants and guiding them through the entire travel booking process. Travelers know what to book and when, according to their company policy and event preferences. Participants can also learn country restrictions, visa requirements, and health procedures during the booking process, ensuring a smooth travel experience.

![](https://res.cloudinary.com/tripactions/image/upload/v1623450829/site/product-screenshot/tt-eam-event-invite-2.png)

**Smart Handoff for Room Blocks**

Meeting and event organizers can request support from the Meetings & Events team at TripActions to secure a hotel room block and meeting space directly in the event creation process. If the room block is already secured, admins can seamlessly notify all participants using the admin dashboard.

**Guest Invite**

Empower participants to invite an extra guest and book on their behalf. Guests are notified with all of their itinerary information.
TripActions has launched more than 45 new global product enhancements and capabilities since March 2020, but Team Travel has generated one of the highest levels of excitement. It signals a return to normal while empowering team members to meet in person once again while maintaining visibility, safety, and cost control.

Jean-Baptiste Pivard, Head of Indirect Procurement at Nilfisk, summed it up perfectly: “TripActions’ Team Travel will simplify the organization of internal meetings, give us more autonomy, and help us budget the cost of traveling for meetings more efficiently.”

[Learn more about Team Travel.](https://tripactions.com/team-travel)

Download the [Guide to Team Travel](https://tripactions.com/ebook/simplify-team-travel) to see how the technology can benefit your program.

TripActions Introduces Team Travel Solution for New Hybrid Work Models

Navan Introduces Team Travel Solution for New Hybrid Work Models

I’m excited to share with you today that Reed & Mackay has accepted our invitation to join the TripActions team. The acquisition of the global agency expands the suite of capabilities available to TripActions and its clients, and positions the joint group to further dominate the growing market of modern corporate travel and spend.

I want to thank Tracy Baumfield, Founder and Director; Fred Stratford, CEO; and the entire Reed & Mackay team for their brilliance in building a global leader in managed travel and in guiding it with such steady hands over the decades. Their wisdom, as well as the full breadth of experience across the Reed & Mackay organization, will stay with the company and continue to guide it alongside the leadership team at TripActions.

Reed & Mackay is the perfect fit to join the growing TripActions family. With a worldwide presence and an acute focus on high-end service, Reed & Mackay has carved out a niche that delivers specialized technology and the best travel agent service on the market. Paired with the unified solution from TripActions, current and future clients will receive the hands-down best corporate travel and spend experience available today.

As the joint company moves forward, current clients will continue to operate on their respective platforms and technologies. Those under Reed & Mackay’s care will continue to receive the signature, high-end service and technology they’ve always relied on. Later in the venture, VIP clients of TripActions will also be able to tap into those high-end service capabilities.

This has been a disruptive year for everyone associated with the travel industry, and we’ve all felt the impact of the global economic shift. Bringing these companies together is the work of countless employees on both sides of the table. I want to thank everyone at the TripActions and Reed & Mackay organizations for taking this journey with us. 

Together, the TripActions and Reed & Mackay teams will move forward to provide the very best corporate travel and spend solution on the market. And through this new partnership, I know that our teams will find much success as we create a new breed of travel management—one that enables effortless travel for our clients. 

For more on today’s exciting news, please check out [the press release announcing the acquisition](/press-release/tripactions-acquires-reed-and-mackay). For media inquiries, please contact: [press@tripactions.com](mailto:press@tripactions.com).

Safe travels,<br>Ariel & Ilan

Reed & Mackay Joins the TripActions Team  

TripActions is built to foster the in-person connections that make life and work productive, rich, and pleasurable — but that goal means little if we don’t protect our planet in the process. In honor of Earth Day, TripActions is excited to announce a new suite of real-time data, tools, and information designed to aid organizations in making sustainable decisions and reducing the environmental impact of their travel. 

The global transportation industry is [responsible for roughly 28%](/sustainable-travel) of all greenhouse gasses. Since business travel contributes to this total, companies around the world are pledging to report and reduce their environmental impact on a quarterly and annual basis. A carbon budget is an integral part of tracking and shifting habits towards a more sustainable way of doing business. But sustainability goals mean nothing without real-time data and analytics to make informed choices. 

In 2019, TripActions [began offering customer](https://tripactions.com/blog/carbon-impact-data-taking-care-of-our-shared-home)s the ability to opt-in to receive carbon impact data at the corporate and traveler level to address increasing climate concerns. As businesses double down on their sustainability efforts, it is critical that companies have access to real-time insights regarding the carbon impact of their travel program. This data ensures businesses around the world make the decisions and changes necessary for a cleaner planet. 

Alongside the current insights available at checkout and on the traveler’s profile page, TripActions is today releasing [three new products](/business-travel-carbon-impact) to support organizations:

**Carbon Emission Budgeting**

Starting today, organizations can create a budget based on their historical expenditure, TripActions’ recommendations, and industry benchmarking data **— only available with TripActions**. Once they’ve created a budget, they can track against it to ensure travel emissions are controlled, managed, and reported. 

<center>![](https://res.cloudinary.com/tripactions/image/upload/v1618426598/site/product-screenshot/sus-co2-emissions.png)</center>

**Real-Time CO2 Analytics Dashboard**

Organizations now have granular real-time carbon data access and can identify carbon emissions by department as well as mode of travel. Access to this data will help organizations identify the kinds of business travel that emit the most CO2 in order to take real steps towards reducing their carbon footprint and building an accurate carbon emissions budget.Plus, you can now access the data via TripActions recently launched API. 

<center>![](https://res.cloudinary.com/tripactions/image/upload/v1619040082/site/product-screenshot/carbon-emissions-tonnes-1.png)</center>

**New Emissions Calculators**

It’s vital that companies have a sound, consistent methodology with which to measure their emissions. Through TripActions, organizations can now access three globally recognized methodologies to accurately measure and track their progress including [DEFRA](https://www.gov.uk/government/collections/government-conversion-factors-for-company-reporting), [TREMOD](http://ecopassenger.hafas.de/bin/help.exe/en?L=vs_uic&tpl=methodology) and [ICAO](https://www.icao.int/environmental-protection/Carbonoffset/Pages/default.aspx) (launched in 2019). 

<center>![](https://res.cloudinary.com/tripactions/image/upload/v1619040660/site/product-screenshot/carbon-blog-preferences.png)</center>

With access to this new information, organizations can truly harness data to make insight-driven decisions that minimize their carbon footprint and offset what can not be reduced. 

“We have a goal to be carbon neutral by 2024. What it comes down to is that you have to measure first. Until you have some kind of a baseline, it's hard to say what you’re going to reduce or eliminate — you have to be measuring,” said Marilyn Johnson, Senior Director of Global Sustainability at Clarivate, on the [sustainability panel at DESTINATIONS Europe](https://tripactions.com/blog/5-key-takeaways-from-destinations-europe).

TripActions is dedicated to providing our customers with a platform that educates, informs, and reduces the impact of carbon emissions produced by travel.

[Learn more about The TripActions Carbon Stance here.](/sustainable-travel)

TripActions Introduces Sustainability Suite to Track & Reduce Carbon Emissions

Navan Introduces Sustainability Suite to Track & Reduce Carbon Emissions

As worldwide economies continue to recover from a disruptive year, finance teams and travel managers are busy determining their travel budgets for 2021 and beyond. To best prepare them for the new corporate travel and spend landscape, TripActions is launching the “Hello, Savings” feature suite, designed to give customers access to best-in-industry pricing along with unique discounts, cost-control features, and tools to ensure that each company is getting the most out of their travel program. Here’s what the new suite includes.

## Spend Optimization
### Unused Ticket Name Change
In 2020, the United States Senate estimated that [$10 billion in unused ticket value](https://www.reuters.com/article/us-health-coronavirus-airlines-refunds/u-s-airlines-sitting-on-10-billion-owed-to-consumers-for-canceled-flights-lawmakers-say-idUSKBN21Z27O) was one result of COVID-19 related flight cancellations in the U.S. alone—and the credits from those cancellations come with an expiration date. 

In fact, 10% of unused tickets in the TripActions database have already expired. That’s why last year, TripActions introduced an [industry-leading automated ticket application](https://tripactions.com/blog/managing-unused-air-tickets-waivers), which ensures that these credits are visible to both travelers and travel managers. Even better, the credits automatically apply to any applicable bookings, reducing wasted spend.

![](https://res.cloudinary.com/tripactions/image/upload/q_auto/v1622062871/cms/automatic-unused-ticket-functionality-tripactions_exyida.png)

Another obstacle with unused tickets is applying their value across an evolving workforce. Typically, only the original traveler is allowed to use an unused credit, or ticket. But TripActions’ data show that 1 in every 7 unused tickets bear the names of travelers no longer employed by their companies, making a whopping 14% of unused tickets unusable.

But here’s the good news: As business travel resumes, TripActions is announcing another industry first —  **the automatic transference of tickets from an inactive employee to a current traveler.** This ability to transfer ticket credits to an active employee, regardless of the name on that ticket, will ensure that companies have more opportunities to utilize these credits before they expire.

![](https://res.cloudinary.com/tripactions/image/upload/q_auto/v1622062871/cms/automatic-unused-name-change-tripactions_wlzasf.png)

### Soft Dollar Funds 
Another source of funds that often expire before use are the soft dollars included in some corporate airline discount agreements. These soft dollar funds operate like credits; companies can apply them to ancillary purchases with the respective airline, such as change fees and paid seats.

Typically, the process of managing these funds and applying them to bookings is very manual, and requires the involvement of a company’s travel managers or its dedicated team of travel agents. But TripActions now automates this process, ensuring the value of these funds isn’t lost, while simultaneously freeing time for travel managers and travel agents to focus on more important tasks.

![](https://res.cloudinary.com/tripactions/image/upload/q_auto/v1622062871/cms/soft-dollar-automation-tripactions_wxp3rv.png)

## Cost Control 
### Price-to-Beat 
The best way to reduce program spend is by balancing traveler incentive with intelligent policy. TripActions does both—and better than anyone in the industry. This releases travel managers from  bureaucratic duties and frees them up to focus on more strategic work. It also transforms travel bookings into a true partnership between employees and company leadership. 

![](https://res.cloudinary.com/tripactions/image/upload/q_auto/v1622062871/cms/Price-to-beat-tripactions_jksvkr.png)

The secret to incentivizing cost-saving behavior is TripActions’ price-to-beat feature, a tool that dynamically measures market rates and adjusts policy based on active inventory. This alone regularly saves TripActions customers 26% on lodging. 

But adoption also plays a critical role in creating these savings. And because of TripActions’ user-friendly interface, travelers want to use the platform, driving adoption rates up past 90%. That, in turn, gives companies more opportunities to influence employees and direct them toward more responsible booking options. 

### Policy Settings 
With one simple setting adjustment on the TripActions admin dashboard, a company’s policies can instantly apply to every location relevant to the company—whether that’s New York City and New Orleans, or Seoul and Sydney. How? Using a proprietary algorithm, TripActions creates a travel market-specific benchmark value that compares the prices available to each traveler at the time of booking. For companies, this one policy setting can result in savings no matter where their travelers go. 

![](https://res.cloudinary.com/tripactions/image/upload/q_auto/v1622062871/cms/Dynamic-policy-settings-tripactions_qjuinw.png)

## Exclusive Discounts
In addition, TripActions has access to thousands of rates that it sources from dozens of providers and thousands of suppliers directly on behalf of clients.

What that means is that TripActions customers receive up to 25% off of the best available rate at more than 30,000 hotels globally, including those participating in the TripActions Lodging Collection. Clients also receive discounts on car rentals and flights, and get access to various specialized offerings, highly competitive consumer rates, and fares from low-cost carriers.  

On top of these discounts, the highly experienced [specialist](https://tripactions.com/travel-services) and [consulting](https://tripactions.com/travel-services) teams at TripActions are available to help customers negotiate unique supplier discounts in order to maximize their savings.

[Learn more](https://tripactions.com/ebook/3-ways-to-save-money) about how TripActions is helping companies of all sizes optimize spend as they return to travel.

Save on Corporate Travel with the TripActions Hello, Savings Feature Suite

Save on Corporate Travel with the Navan Hello, Savings Feature Suite

Almost $3,000. That’s how much [companies spend annually](https://elitecontentmarketer.com/saas-stats/#:~:text=In%202018%2C%20the%20average%20company,in%20SaaS%20subscriptions%20on%20them.) on SaaS subscriptions *for each employee* to use an average of eight (!) apps.

SaaS products have opened up a new world of business solutions, from marketing automation to project management and team collaboration. But reaping the benefits requires cash, and finance teams often don’t have great visibility into the total cost. As a result, the company may well be paying for products that few—or no—employees use, or that overlap in functionality.

Fortunately, spend management platforms like [TripActions Liquid](https://tripactions.com/liquid)™ can help your organization better understand and control its SaaS spending. Here’s how to use it.

1. **Take inventory.** Employees or teams may use different applications for the same task, share user accounts across groups, or inadvertently pay for the same solution another team already has. With TripActions Liquid, finance leaders get real-time visibility into expenses by category to see how much is spent on SaaS overall. Further insight is given into subscriptions at team and employee level. 

2. **Look for overlap and underuse.** Empower teams to review the applications. How many people are registered for each app? How many apps are they actually using? Since many SaaS subscription models are based on the number of users, be sure you’re not paying for more users than necessary. Also assess if your organization is using multiple solutions for the same service (i.e. Zoom and Teams). Task teams with identifying areas of overlap and underuse, then cull accordingly. 

3. **Implement controls.** TripActions Liquid enables organizations to create customizable policies regarding who makes purchases and how much employees spend. For example, you can limit SaaS subscriptions to team leaders or managers, or require IT approval before a team makes the purchase. You can also designate how much teams can unilaterally spend on SaaS subscriptions, adding additional approvals for any apps that exceed specific amounts.

4. **Optimize recurring payments.** Companies spent an average of $343,000 on SaaS products in 2018. Get some of that cash back with TripActions’ virtual cards, which offer rebates on all purchases. These rebates offset corporate spend on software applications and are an essential component of effective AP strategies. In addition, virtual cards provide more security than traditional ACH payments or corporate cards. No credit card data is shared with vendors, reducing the risk of stolen payment information and fraud. 

5. **Review and revise.** Teams start and stop using various solutions. Vendors change their pricing. Better tools come to market. Look for opportunities to make cuts or switch products by reviewing your SaaS spend annually. TripActions Liquid makes this easy, with a unified dashboard that provides real-time reporting and spend visibility. It also offers more granular performance dashboards, so finance can take deep dives into specific areas. 

SaaS solutions provide a host of benefits and efficiencies to companies of all sizes. But without proper oversight, subscriptions can spiral out of control. Use TripActions Liquid to ensure your company has visibility into all of its subscriptions—and make the most of your SaaS spend. 

*Learn more about [modernizing your spend management](https://tripactions.com/liquid) with TripActions Liquid.*

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