Every meeting matters

Frequently asked questions about Navan Expense Management

• Do I have to choose between self-service software and a managed events team?
  No, that's the point. Navan Events gives you both on one platform. Use Advanced Events to plan, source, and run everyday events yourself, and bring in the Navan Events Managed Services team for the large, complex, or high-stakes events where you want expert hands or need support creating a strategic meetings program. You're never locked into one model, and switching between them doesn't mean switching tools or re-explaining your business.
• How is running events on Navan different from using a traditional events agency?
  Most agencies bundle services around your event. Navan brings your event onto the same platform that already runs your company's travel and expense, so your approval policies, preferred suppliers, traveler profiles, and spend data are already there. That means event bookings land in each attendee's existing itinerary on the Navan mobile app, event spend is forecast and tracked on Navan with the rest of T&E.
• Will event spend actually be visible and under control, or will it sit outside our policies like it does today?
  Under control. Events follow your company's existing approval policies automatically, unless you choose to create a custom event policy, budgets and committed spend are tracked live rather than reconciled after the fact, and admins can see and manage every event end to end. Meetings & events is typically the largest unmanaged category of T&E, Navan Events is built specifically to bring it under the same controls as everything else.
• What experience does the Navan Events team have?
  Genuine expertise honed across hundreds of events worldwide with the most discerning customers. The Navan Events Managed Services team is built on the meetings & events heritage of Reed & Mackay. Venue sourcing, complex group travel coordination, creative strategy, strategic meetings management, and onsite delivery are their day-in, day-out. The difference is that this team now works inside a central platform, with your data, policies, and travelers already in place.
• We've invested in our travel program, do we have to rip anything out to adopt Navan Events?
  No. If you already run travel on Navan, Events builds on what you have: the same policies, suppliers, and traveler data extend to events with nothing to migrate. If event approvals are already configured, they apply automatically. It's an expansion of your existing program, not a replacement.