Calculate your business travel savings with Navan

Business travel savings and ROI: Frequently asked questions

• How does the tool calculate my projected business travel savings?

  Our calculator applies your specific company inputs to financial models established in the November 2025 Forrester Total Economic Impact™ (TEI) study commissioned by Navan.

  Using your employee count, annual travel spend, and non-travel spend, the tool projects your savings across three core areas:

  17% reduction on total travel spend (via direct savings and platform rebates) 2% optimization on non-travel expenses (from blocked out-of-policy leakage and spend rebates) 4 productive hours recovered per employee annually through automated booking and expense workflows

  Methodology & Baseline Note:

  Forrester derived these metrics from interviews with four Navan enterprise clients, modeling outcomes against a composite global enterprise with 5,000 employees and a $20M annual travel budget. Figures incorporate applicable Navan pricing assumptions.

  This tool is for illustrative purposes only. Actual savings, rebates, and efficiency gains will vary based on your organization's size, policy maturity, and platform adoption.

• What drives automated corporate travel savings compared to legacy tools?
  Unifying travel booking, corporate cards, and expense management into a single hub helps eliminate the hidden budget leakage common in legacy, disconnected tools. The primary drivers of these financial returns include real-time policy configuration at the point of booking, automated blockages of out-of-policy transaction attempts, and automated receipt matching that eliminates manual administrative burdens. Additionally, maximizing your financial yield depends on utilizing the integrated corporate cards to earn spend rebates.
• How can finance teams reduce travel and expense processing costs?
  Finance teams cut operational overhead by replacing manual entry, physical sorting, and retrospective auditing with systemic card controls. The Forrester study illustrated how that platform automation could save finance administrators an average of 8 hours per month on manual reconciliation workloads, which effectively helps lowers the processing cost per report and dramatically accelerates the month-end close cycle.
• How does the calculator estimate total organizational time savings?
  The calculator applies a sample baseline of 4 productive hours recovered per employee each year, multiplying that figure by your global head count. These metrics reflect systemic platform efficiencies, such as cutting traveler booking times to under 5 minutes and slashing manual finance auditing workloads by 40%, according to the Forrester study.
• How much do companies typically spend on business travel each year?
  Corporate expenditures vary significantly depending on industry and company scale. As an enterprise benchmark, Forrester’s financial study constructed a composite model of a global organization with 2,500 employees spending $8 million annually on business travel. Within this model, individual travelers average $8,000 in annual travel spend distributed across an average of 7 business trips per year (approximately $1,143 per trip).
• Does company size change the overall savings estimate?
  Yes. Scale modifies the logic parameters because Navan is free for organizations with fewer than 300 employees. For these smaller companies, the tool automatically calculates and adds the waiver of Navan’s standard $25 platform trip fee to your totals. For larger organizations, volume-driven savings are scaled across higher transaction volumes via dynamic compliance controls and negotiated carrier rates.
• Are the calculator’s business travel savings estimates guaranteed?
  No. The outputs are directional financial illustrations based on the verified composite results of the Forrester study, not an explicit guarantee of future performance. Actual returns depend on your size of company, current program baseline, traveler platform adoption rates, organizational spend policies, Navan card usage, and specific corporate travel patterns.