5 Best Corporate Travel Booking Tools

Managing corporate travel can be a complex task. Fortunately, numerous tools now make this process more efficient and cost-effective. 

Here are the top five corporate travel booking tools that can streamline the process, enhance compliance, and improve traveler satisfaction.

How Technology Improves Corporate Travel Bookings

Technology has revolutionized corporate travel management by offering solutions that streamline the booking process, enhance traveler safety, and optimize travel expenses. 

Here’s how modern tools are transforming corporate travel:

Booking Tools

Corporate travel management platforms provide online booking tools that enable employees to book flights, accommodations, and car rentals in real time, ensuring the best prices and options. 

For example, Navan offers a user-friendly mobile app that provides a seamless booking experience, freeing time for employees to focus on their work.

Expense Management

In addition to booking travel, many business travel management platforms streamline the expense management process by automatically capturing receipts, categorizing expenses, and submitting reports for approval. This automation eliminates manual work and reduces the chances of errors and delays in reimbursement.

Traveler Safety

Duty of care is a top priority for businesses. Modern travel management solutions offer real-time travel risk assessments and support to ensure traveler safety. These services help companies fulfill their duty of care responsibilities by informing managers about potential travel risks and providing necessary communications during emergencies.

Data Analysis

Modern business travel solutions leverage technology to provide real-time travel data that helps businesses analyze travel spend, identify cost savings, and improve policy compliance. Companies can gain insights into their travel expenses, identify trends, and make data-driven decisions to optimize their travel programs.

10 Key Factors to Consider in a B2B Travel Solution

When searching for a B2B travel solution, it’s essential to consider several key factors:

• Dynamic Travel Policy: A dynamic travel policy that adapts spending limits based on current market prices, delivers competitive rates, and allows for better cost management.
• High Traveler Adoption: High adoption rates are crucial for gaining visibility into travel activities and maintaining compliance with travel policies. User-friendly interfaces and seamless experiences boost adoption rates.
• Live Travel Agent Support: Access to 24/7/365 live travel agent support, available by phone or chat, is important for handling uncertainties and enhancing traveler safety and well-being. 
• Best-In-Class Global Inventory: A robust B2B travel solution should offer extensive global inventory, including flights, car rentals, and hotel bookings, to minimize booking leakage and maximize satisfaction.
• Optimized for Safety and Compliance: Advanced safety and compliance features, such as real-time risk assessments and automated policy enforcement, are essential for modern travel management.
• Sustainability Features: Leading platforms provide tools to monitor carbon footprints and support sustainability goals.
• Designed for Use: Business travelers expect a consumer-grade experience with mobile-first, chat-enabled, and AI-augmented interfaces.
• Integrated Expense Management: Automated expense management systems streamline the travel process, help ensure compliance with corporate policies, and provide real-time expense tracking.
• Cost Optimization: Real-time visibility into travel spending enables companies to optimize their budgets and achieve significant cost savings.
• Increased Efficiency: Advanced booking platforms and technology solutions enhance productivity and reduce travel-related hassles.

Top 5 Corporate Travel Booking Tools

Selecting the right corporate travel booking tool can significantly enhance your travel management strategy. The following tools are the best in the industry and offer various features designed to streamline travel processes, maintain compliance, and improve overall traveler satisfaction. 

Here’s a closer look at the top five corporate travel booking tools to help your business achieve greater efficiency and cost savings.

1. Navan

Navan, previously known as TripActions, is renowned for its innovative approach to travel management. This platform leverages AI to provide a user-friendly experience, making it a favorite among tech-savvy businesses.

Key Features:

• High Adoption Rates: Navan’s intuitive design results in high engagement from travelers, which makes it easier to enforce travel policies.
• Dynamic Travel Policies: The platform adjusts policies in real time and optimizes travel costs.
• AI-Driven: Personalized travel recommendations and support enhance the user experience.
• Integrated Expense Management: Automates expense tracking and approval processes, helping to ensure compliance and reducing the administrative burden.

“

A main reason we picked Navan is that the solution could cater to every scenario across every region and currency. We were so pleased that we could use a single solution for travel and expense and streamline everything.

Shelley Holton

Manager of Global Finance Services at 8x8

Read more about why tech company 8x8 now pays 100% of its expenses with Navan Expense.

2. SAP Concur

SAP Concur is a comprehensive solution that integrates travel, expense, and invoice management. This tool suits large enterprises seeking unified travel and expense management solutions.

Key Features:

• Comprehensive Integration: Integrates seamlessly with existing corporate systems.
• Expense Automation: Simplifies the process of tracking and approving expenses.
• Global Reach: Provides extensive travel inventory and support for international travel needs.
• Policy Compliance: Automated enforcement of travel policies helps ensure compliance.

3. Egencia

Egencia, part of the Expedia Group, offers robust travel management services for mid to large-sized companies. The platform is designed to provide a flexible and comprehensive travel management solution.

Key Features:

• Expansive Inventory: Access a wide range of travel options through Expedia Group’s network.
• User-Friendly Interface: Simplifies booking and management processes for travelers.
• Advanced Analytics: Provides insights into travel spend and policy compliance.
• Live Travel Agent Support: Gives travelers access to assistance when needed.

4. TravelPerk

TravelPerk offers a modern approach to travel management, with a consumer-like experience tailored to business needs. It’s gained traction among startups and mid-sized companies in Europe.

Key Features:

• Consumer-Grade Experience: Mobile-first design with chat-enabled support for seamless use.
• Flexible Booking Options: Real-time access to a broad range of travel options.
• Automated Expense Management: Streamlines expense tracking and approval.

5. American Express Global Business Travel

Amex Global Business Travel (GBT) is known for its extensive global network and focus on enhancing traveler experiences. It offers a range of tools to streamline business travel and optimize travel spend.

Key Features:

• Global Network: Operates in more than 140 countries, GBT provides extensive travel options.
• AI Integration: Personalized travel recommendations and real-time updates.
• Traveler Safety: Advanced duty of care features, including real-time risk assessments.
• Comprehensive Support: 24/7 access to travel agents for assistance.

Enhance Your Corporate Travel Program

Choosing the right corporate travel booking tool can significantly impact your business’s travel efficiency and employee satisfaction. Each tool mentioned above offers unique features designed to meet different business needs.

For a deeper understanding of corporate travel management, download our free Corporate Travel 101 ebook, which covers travel policies, expense management, sustainability practices, and safety compliance.

Book a demo today and discover how Navan can transform your corporate travel management.