Corporate Travel Booking Platforms: Top Picks for 2025

Managing corporate travel has never been easier, thanks to the rise of advanced corporate travel booking platforms. These tools streamline the booking process, improve compliance, reduce costs, and enhance traveler satisfaction. 

If you’re a travel manager or business leader seeking the perfect solution for your organization, you’ve come to the right place. In this guide, we’ll explore the top corporate travel booking platforms for 2025 and provide actionable tips to help you make the best choice.

What is a Corporate Travel Booking Platform?

A corporate travel booking platform is a solution designed to simplify and automate the process of planning, booking, and managing business travel. These platforms integrate with existing business systems and offer features like real-time data tracking, expense management, and compliance enforcement. 

Unlike traditional travel agencies, these platforms deliver 24/7 accessibility, extensive travel inventories, and seamless integrations.

Key Features of a Corporate Travel Booking Platform

Technology has revolutionized corporate travel management by offering solutions that streamline the booking process, enhance traveler safety, and optimize travel expense reconciliation. When evaluating corporate travel booking platforms, look for these essential features:

Comprehensive Inventory

Corporate travel management platforms provide online booking tools that enable employees to book flights, accommodations, and car rentals in real time. 

With multiple sources contributing to a comprehensive global inventory, these solutions give employees access to the best prices and broadest selection possible.

User-Friendly Interface

A consumer-like UX simplifies the booking process for managers and employees. When a tool is easy to navigate, employees are more likely to use it. That means they may stay on the platform — where spend, location, and -policy controls can be best tracked and leveraged.

For example, Navan offers a user-friendly mobile app that provides a seamless booking experience, freeing time for employees to focus on their work.

Expense Management

In addition to booking travel, many business travel management platforms streamline the expense management process by automatically capturing receipts, categorizing expenses, and submitting reports for approval. This automation eliminates manual work and reduces the chances of errors and delays in reimbursement.

Policy Compliance

Modern platforms incorporate advanced algorithms that enforce compliance in real time. That helps travelers stay within booking guidelines for the class of service, preferred vendors, and budget constraints. Policy compliance features also provide automated alerts for out-of-policy bookings, which help managers address potential issues before they escalate. 

By integrating with approval workflows, these platforms make it easier to uphold policies without manual intervention, saving time and reducing friction between employees and management.

Advanced Analytics

Modern business travel solutions leverage technology to provide real-time travel data that helps businesses analyze travel spend, identify cost savings, and improve policy compliance. Companies can gain insights into travel expenses, identify trends, and make data-driven decisions to optimize their travel programs.

Traveler Safety Tools

Duty of care is a top priority for businesses. Modern travel management solutions offer real-time travel risk assessments and support to improve traveler safety. These services help companies fulfill their duty of care responsibilities by informing managers about potential travel risks and providing necessary communications during emergencies.

Top 5 Corporate Travel Booking Tools

Selecting the right corporate travel booking tool can significantly enhance your travel management strategy. The following tools are the best in the industry and offer various features designed to streamline travel processes, maintain compliance, and improve overall traveler satisfaction. 

Here’s a closer look at the top five corporate travel booking tools to help your business achieve greater efficiency and cost savings.

1. Navan

Navan, previously known as TripActions, is renowned for its innovative approach to travel management. This platform leverages AI to provide a user-friendly experience, making it a favorite among tech-savvy businesses.

Key Features:

• High adoption rates: Navan’s intuitive design results in high engagement from travelers, which makes it easier to enforce travel policies.
• Dynamic travel policies: The platform adjusts policies in real time and optimizes travel costs.
• AI-driven: Personalized travel recommendations and support enhance the user experience.
• Integrated expense management: Automates expense tracking and approval processes, helping to ensure compliance and reducing the administrative burden.

“

A main reason we picked Navan is that the solution could cater to every scenario across every region and currency. We were so pleased that we could use a single solution for travel and expense and streamline everything.

Shelley Holton

Manager of Global Finance Services at 8x8

2. SAP Concur

SAP Concur is a comprehensive solution integrating travel, expense, and invoice management. This tool suits large enterprises seeking unified travel and expense management solutions.

Key Features:

• Comprehensive integration: Integrates seamlessly with existing corporate systems.
• Expense automation: Simplifies the process of tracking and approving expenses.
• Global reach: Provides extensive travel inventory and support for international travel needs.
• Policy compliance: Automated enforcement of travel policies helps ensure compliance.

3. Egencia

Egencia, part of the Expedia Group, offers robust travel management services for mid- to large-sized companies. The platform is designed to provide a flexible and comprehensive travel management solution.

Key Features:

• Expansive inventory: Access a wide range of travel options through Expedia Group’s network.
• User-friendly interface: Simplifies booking and management processes for travelers.
• Advanced analytics: Provides insights into travel spend and policy compliance.
• Live travel agent support: Gives travelers access to assistance when needed.

4. TravelPerk

TravelPerk offers a modern approach to travel management, with a consumer-like experience tailored to business needs. It’s gained traction among startups and mid-sized companies in Europe.

Key Features:

• Consumer-grade experience: Mobile-first design with chat-enabled support for seamless use.
• Flexible booking options: Real-time access to a broad range of travel options.
• Automated expense management: Expense tracking and approval streamlined.

5. American Express Global Business Travel

American Express Global Business Travel (GBT) is known for its extensive global network and focus on enhancing traveler experiences. It offers a range of tools to streamline business travel and optimize travel spend.

Key Features:

• Global network: GBT provides extensive travel options in more than 140 countries.
• AI integration: Personalized travel recommendations and real-time updates.
• Traveler safety: Advanced duty of care features, including real-time risk assessments.
• Comprehensive support: 24/7 access to travel agents.

The Benefits of Using a Corporate Travel Booking Platform

Modern corporate booking platforms are designed to meet the evolving needs of businesses today by combining advanced technology with user-friendly interfaces that address key travel management challenges. 

Whether your priority is streamlining processes, reducing costs, or enhancing traveler satisfaction, these tools provide the flexibility and control necessary to optimize your corporate travel program. Here are some of the advantages of using a corporate travel booking platform:

Increased Efficiency

Corporate travel platforms automate time-consuming tasks like booking and expense reporting, which empowers employees to focus on core responsibilities. 

For instance, Central Garden & Pet estimates that Navan has reduced the time spent on monthly processes like data uploads to ERP systems and expense reconciliation and approvals by 75%. Similarly, Duolingo calculated that Navan’s automated expense reporting and seamless travel management have saved nearly 2,000 hours annually.

Enhanced Cost Savings

Advanced analytics and dynamic policies help identify opportunities to reduce travel spend. Businesses can see substantial savings by enforcing policies in real time and negotiating better rates. 

For example, HelloFresh reduced its hotel costs by 33% and flight costs by 28% after implementing Navan. OneDigital also reported $500,000 in travel cost savings by consolidating its travel and expense management into a single platform.

Compliance

A key feature of modern platforms is supporting adherence to corporate travel policies. Navan’s dynamic policy controls have been transformative for companies by enabling the real-time enforcement of travel policies. This helps prevent out-of-policy bookings and streamline approval processes. 

For Article Student Living, automated policy controls allowed 80% of transactions to be automatically approved, saving significant managerial time.

Traveler Satisfaction

A seamless booking and travel experience can help boost employee morale and retention. 

Duolingo achieved a 99% mobile adoption rate with Navan, reflecting the platform’s intuitive and user-friendly design. Similarly, Informa saw a marked increase in employee satisfaction. Users praised Navan’s ease of use and intelligent interface, resulting in a +30 Net Promoter Score.

Real-Time Insights

Real-time access to actionable data on travel spend, policy compliance, and traveler behavior empowers businesses to make informed decisions. 

Informa, for example, improved its financial and sustainability reporting by using Navan’s real-time data dashboards. These dashboards eliminated a seven-day data lag and provided high-quality insights into travel emissions and spending trends.

Enhanced Safety

Duty of care tools are essential for helping to ensure traveler safety. 

Navan’s platforms offer features like real-time risk assessments and emergency support. These features gave HelloFresh visibility into traveler locations and enabled better support during disruptions, improving overall safety and satisfaction.

Environmental Impact

Sustainability features like carbon tracking and offsetting options enable companies to align travel practices with ESG goals. 

Informa leveraged Navan’s real-time carbon tracking and rail-alternative booking prompts to achieve 22% savings on hotels and 14% on flights, while also reducing its environmental footprint. These tools empower travelers to make informed, eco-conscious decisions.

By integrating these advanced features, modern corporate travel booking platforms like Navan can deliver significant operational, financial, and employee satisfaction benefits.

How to Choose the Right Platform for Your Business

Selecting the right corporate travel booking platform requires careful consideration of your company’s unique needs. Use this checklist to guide your decision:

• Define your goals: Clarify your primary objectives, whether cost savings, compliance, or traveler satisfaction.
• Assess integration needs: Check that the platform integrates with your existing tools like ERP or expense management software.
• Consider user experience: Prioritize platforms with high adoption rates and user-friendly interfaces.
• Evaluate support services: Look for 24/7 live agent support to handle emergencies.
• Review security measures: Verify that the platform protects sensitive data and complies with global regulations.
• Check scalability: Choose a solution that grows with your business needs.

FAQs

1. What measures do corporate travel booking platforms employ to help protect data? 

Corporate travel booking platforms prioritize data security by employing encryption, secure servers, and compliance with global regulations like GDPR. 

For example, Navan protects sensitive financial and travel data through robust encryption protocols and routine security audits. This allows businesses to trust that their critical information is safe from breaches and unauthorized access.

2. Can corporate travel booking platforms handle international bookings and multi-currency payments? 

Yes. Leading platforms are designed to seamlessly manage the complexities of international travel. 

Platforms like Navan offer extensive global inventories of flights, accommodations, and car rentals. They also support multi-currency transactions, simplifying multinational companies’ expense reporting and payment processes.

3. Are there any hidden fees associated with corporate travel booking platforms? 

While most platforms provide transparent pricing structures, businesses should always review contracts carefully to identify any potential hidden costs. 

Navan, for instance, offers detailed cost breakdowns and real-time spend tracking, helping to ensure that companies only pay for what they use and avoid surprises in their travel budgets.

4. How do corporate travel booking platforms support compliance with company travel policies? 

Corporate travel booking platforms use automated policy enforcement to align bookings with company guidelines. 

For example, Navan allows businesses to set dynamic travel policies that adjust based on real-time market conditions, helping to ensure employees book within budget and policy constraints. Automated alerts notify managers of potential out-of-policy bookings, allowing for quick resolutions.

Meet Navan: The No. 1 Business Travel and Expense Management App

Navan is revolutionizing how businesses manage travel and expenses with its all-in-one platform. Trusted by companies worldwide, Navan combines cutting-edge technology with a user-friendly design to streamline travel booking, expense management, and compliance enforcement. Navan’s key features include:

• High adoption rates: With a 99% mobile adoption rate at Duolingo, we’ve seen what a smooth UX can do to motivate employees to stay on the platform. 
• Real-time reporting: Gain instant insights into travel spend and compliance, enabling more intelligent decision-making.
• Integrated travel and expense management: Navan eliminates inefficiencies by unifying travel and expense systems; it has saved businesses like OneDigital more than 12 hours per month on expense processes.
• Dynamic policy controls: Enforce travel policies in real time, helping to prevent out-of-policy bookings and reducing administrative overhead.
• Sustainability tools: Track and reduce your company’s carbon footprint with features like rail-alternative prompts and detailed emissions reporting.

Navan has transformed corporate travel management for companies of all sizes. Here’s what businesses are achieving:

• Duolingo: Saved 2,000 hours annually and boosted employee satisfaction with an intuitive app. Read more.
• Central Garden & Pet: Reduced booking times from 35 minutes to just minutes and achieved a 75% time savings in monthly processes. Read more.
• HelloFresh: Cut hotel costs by 33% and flights by 28% while improving traveler satisfaction with a 4.7/5 CSAT score. Read more.

Enhance Your Corporate Travel Program

Corporate travel booking platforms are indispensable for modern businesses. By choosing the right solution, you can streamline processes, improve compliance, and enhance the travel experience for your employees. 

For a deeper understanding of corporate travel management, download our free Corporate Travel 101 ebook. It covers topics such as travel policies, expense management, sustainability practices, and safety compliance.

Schedule a demo today and discover how Navan can transform your corporate travel management.