Global Operations, Local Compliance: The Tale of Poland Per Diems

At Navan, we’ve always believed that business travel should be about the business, not the bureaucracy. For over a decade, we’ve been on a mission to fix a broken industry by putting the traveler first. Today, we’re taking another step forward in making global expense management seamless: Navan has officially launched built-in compliance for Poland per diems.

The Complexity of Global Spending

As companies go global, sending employees around the world is the easy part — controlling and compliantly managing what they spend is where things get complicated. Every country plays by a different set of rules, rates, and regulations. Each new country adds another layer of regulation, which doesn’t just mean more admin work; it increases risk, drags out month-end close, and forces finance teams to grow faster than the business should require.

Take Polish law, for example. It requires the use of the National Bank of Poland’s official exchange rates when reimbursing employees for expenses incurred abroad. These rates must be applied on specific 24-hour intervals to remain compliant.

In practice, that has meant:

• Time-consuming, manual processes to track each trip and day
• Finance teams calculating and recalculating foreign exchange (FX) based on Polish central bank rules
• Increased audit exposure when even small deviations accumulate over time

For a single trip, this is a headache. For a global company sending hundreds or thousands of travelers, it’s an operational risk and a scaling bottleneck.

Compliance Without the Stress

We visited Karczma, an authentic Polish restaurant in Greenpoint, Brooklyn, to celebrate this launch the best way we know how: with some world-class pierogi and a side of simplified spending.

With our latest update, Navan now automatically handles these country-by-country nuances. By applying the official Polish central bank rates to reimbursement transactions in real-time, we ensure:

• Reduced Audit Risk: No more guessing games with exchange rates.
• Accurate Reimbursements: Employees get back exactly what they are owed.
• Simplified Workflows: Finance teams can stop acting as amateur currency traders.

One Platform, Zero Headaches

Poland is just the latest addition to our growing list of supported regions, joining the U.S., UK, Germany, and France. We are continuously innovating to ensure that no matter where your team goes — whether it’s for a meeting in London or a plate of kielbasa in Krakow — your expense management works exactly where you do.

Navan is building the future of travel and expense, one country at a time. Because your global workforce deserves tools that are as ambitious as they are.

Ready to see how Navan can simplify global compliance for your team? Request a demo today and experience smarter, compliant spend management in every market you operate.