The resurgence of business travel has brought a renewed focus on controlling travel-related costs. As airfare, lodging rates, and travel volume have pushed budgets to new limits, managing these expenses efficiently has become more important — and more complex — for finance leaders.
Traditional expense management practices simply don’t cut it anymore. They often rely on manual tracking and delayed reporting and fail to provide the real-time insights needed to make quick, data-backed decisions.
Corporate credit cards have long been central to business travel, but without integration into an expense management system, these tools can lack the transparency and control that finance teams require.
Integrating corporate credit cards with an expense management platform is a pivotal strategy. This approach reduces manual work and offers companies enhanced oversight, allowing finance and accounting teams to monitor spending in real time, reinforce policy compliance, and optimize budgeting efforts.
For many companies, this integrated solution represents a shift toward more proactive and informed financial management as they navigate the demands of modern business travel.
As travel costs increase and companies expand their reach globally, tracking and controlling expenses has become essential. Integrating credit cards with an expense management system offers a streamlined approach to travel expenses, delivering critical benefits that enhance visibility, accuracy, and accountability for financial operations.
With a fully integrated system, every transaction on a corporate card is recorded in real time, eliminating the risk of human error, enforcing company spending policies, and providing immediate visibility into company finances.
Let’s look at some key advantages of credit card integration in business travel expense management:
Automatically logging expenses from credit card transactions reduces the need for manual data entry, freeing up time for finance teams to focus on more strategic tasks.
With credit card integration, the system can categorize expenses in real time, helping secure alignment with company policies and reducing the risk of reporting errors.
Instant access to spending data allows companies to continuously monitor budgets and track expenses, which leads to better-informed financial decisions.
Bring Your Own Card to Navan
Link your existing Visa, Mastercard, or American Express corporate card to Navan and automate the expense management process while keeping your card program’s benefits and rewards. With the swipe of an enrolled card, expenses are automatically checked against company policy, categorized, and reconciled.
An integrated credit card and expense management solution offers features to streamline financial operations, boost compliance, and enhance oversight. By automating time-consuming processes, these tools reduce the administrative workload on finance teams while ensuring more precise spend tracking.
For companies managing frequent travel and complex budgets, these features simplify reporting and make it easier to spot trends and enforce policies. Through real-time data and mobile-friendly options, finance teams and employees gain a more seamless, efficient approach to managing travel expenses.
Features that make this possible include:
BrexPay for Navan: A Game-Changer for Global Travel and Expense Management
Navan and Brex have teamed up to launch BrexPay for Navan, a seamless integration of Brex’s global corporate cards with Navan’s travel and expense management platform. This partnership delivers 100% automated travel payment reconciliation across 50+ countries, eliminating manual work and streamlining global travel expenses. With this innovative solution, enterprise customers benefit from real-time reconciliation, local currency cards, and complete visibility into travel spend.
Modernize your global travel spend: Learn more about BrexPay for Navan.
Integrating credit cards with expense management tools delivers tangible financial benefits by providing companies with a streamlined approach to managing travel costs and maximizing budgets. Beyond simplifying processes, credit card integration empowers finance teams with real-time insights that improve decision-making and help uncover areas for potential savings.
This integration ultimately enhances operational efficiency, allowing companies to reduce time spent on administrative tasks and redirect resources toward strategic growth initiatives. The following areas highlight how credit card integration supports more significant ROI —- from improved data analysis to faster processing and more accurate forecasting.
Real-time data allows finance teams to monitor spending patterns, identify savings opportunities, and quickly spot trends in budget usage.
Automating manual tasks decreases expense processing time, resulting in faster approvals and reimbursements.
With a constant flow of accurate data, businesses can make more precise forecasts and better allocate resources.
Real Estate and Construction Firm Transforms Expense Management with Navan
With Navan’s integrated expense solution, The Penn Group of Companies reduced its monthly reconciliation time by 73%, streamlining processes across multiple entities. By automating receipt capture and categorization, Navan helped Penn Group save 62 hours company-wide each month, allowing employees to focus on impactful projects rather than tedious administrative work. Real-time visibility into spend also improved budget management and compliance across the board.
Implementing credit card integration into your expense management system is a strategic move that requires careful planning and execution. With the right approach, companies can maximize automation, improve compliance, and foster a seamless experience for employees and finance teams.
The following tips outline steps to implement robust credit card integration for managing travel expenses effectively:
By integrating credit cards with expense management systems, businesses can achieve greater control over travel expenses, reduce administrative tasks, and increase budget visibility.
Want to simplify your expense management? Request a demo with Navan today!