Senior Corporate Secretarial & Governance Paralegal

Location:London, UK

Department:Legal

We are seeking an experienced and proactive Senior Corporate Secretarial & Governance Paralegal to join our London office. This role is designed for a seasoned professional with substantial expertise in managing global subsidiary governance, corporate compliance, and entity administration across international jurisdictions.

This position is pivotal in ensuring robust governance and compliance for a portfolio of approximately 41 entities in 21 countries. You will serve as the primary gatekeeper for corporate records, managing everything from routine statutory filings to complex capitalization changes and licensing requirements. As a senior member of the team, you will take ownership of entity lifecycle operations, interface with cross-functional leadership and external advisors, and drive strategic subsidiary management initiatives across the global portfolio.

What You’ll Do:

1. Corporate Governance and Program Management

Drafting & Review: Assist in drafting, reviewing, and maintaining core corporate governance documents, including board resolutions, meeting minutes, and stockholder consents.
Portfolio Management: Directly oversee the ongoing maintenance of the company's 41 subsidiaries across 21 countries, ensuring all global entities remain in good standing and compliant with local regulations.
Entity Life Cycle Management & Rationalization: Manage the end-to-end lifecycle of entities, including coordinating new entity formations, business registrations, foreign qualifications (for US entities), dissolutions, and strategic entity rationalization projects across the global portfolio.
Subsidiary Program Management: Manage the global subsidiary management program, including the strategic development and continuous improvement of processes to best manage our 41 subsidiaries across 21 countries.
Policies & Procedures: Support the maintenance of corporate governance policies and procedures.

2. Subsidiary Administration & Banking Operations Support

Banking Operations: Support bank account openings for new and existing entities. Manage and track bank account signer changes, ensuring resolutions and banking mandates are updated promptly.
KYC Management: Serve as the lead point of contact for Know Your Customer (KYC) requests. Proactively manage and respond to information requests from banks, financial institutions, and regulators to ensure accounts remain active and compliant.
Officer & Director Management: Manage the election and appointment of directors and officers, ensuring all records reflect current leadership.
Mail & Records: Manage physical and electronic mail intake for the portfolio; ensure physical corporate seals and minute books are securely stored.

3. External Relationship Management

Outside Counsel & Service Providers: Act as the primary point of contact for external legal partners. Responsibilities include instructing outside counsel on specific jurisdictional matters and managing the relationship with the centralized corporate secretary service provider to ensure seamless global compliance.

What We’re Looking For:

Qualifications: Bachelors degree or equivalent legal qualification (such as ICSA/CGI certification or paralegal qualification).
Experience: Significant prior experience in corporate governance, subsidiary management, or corporate secretarial practice within an in-house legal department or international law firm.
Attributes: High level of discretion, strong attention to detail, and the ability to manage competing deadlines.
Language: Full professional fluency in English, with the ability to articulate complex ideas clearly and persuasively to senior stakeholders and partners.

Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.

Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.

Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.

Please refer to our Candidate Privacy Notice for more information about our processing of personal data, and your rights.

About Navan

Navan (Nasdaq: NAVN) is the global AI-powered business travel and expense platform that makes travel easy for frequent travelers. From finding flights and hotels, to automating expense reconciliation, with 24/7 support along the way, Navan delivers an intuitive experience travelers love and finance teams rely on. See how Navan customers benefit and learn more at navan.com.

Culture of Excellence

Our team is our competitive edge — a high-performance group of smart, driven people committed to winning together. This dedication to excellence is why we’ve been recognized as a Best Place to Work by Built In (2023–2026), a G2 Best Global Software Company (2025–2026), Forbes Cloud 100 (2022–2025), and CNBC Disruptor 50 (2022–2025). At Navan, we provide an environment where top talent excels, offering the autonomy and fast-paced trajectory needed to build a defining career and do the best work of your life.

Our Benefits

Navan offers a comprehensive benefits program designed to support your well-being, financial security, and life outside of work. Our benefits, thoughtfully tailored by country to meet local needs, include healthcare coverage, insurance offerings, and wellness resources for you and your family.

We support long-term financial growth through retirement savings programs and opportunities to participate in our equity plans, so you can share in Navan’s success. To promote balance, we offer flexible time off, country-specific holidays, and paid parental leave for all new parents. Additional benefits include connectivity and commuting support*, mental health resources, and exclusive travel-related perks. Wherever you’re based, our benefits evolve with you.

Workplace Policy

Navan believes in the value of in-person connections, whether that’s sitting down to have lunch with one another, taking a walking 1:1, or collaborating in a room together. The connections forged through face-to-face interactions improve company culture and drive business results. Navan invests in global office spaces — in the U.S., Europe, and Asia, among others — that feel welcoming. In-office perks such as company-provided lunches and happy hours create a strong team environment to help you do your best work. Our employees work from the office four days a week. Please expect this policy for all roles that are tied to an office.

Equal Opportunity

Navan is an equal opportunity employer. We make all employment decisions based solely on merit. We provide equal employment opportunity to all applicants and employees without discrimination on the bases of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We prohibit any such discrimination or harassment. This policy applies to all terms and conditions of employment, including hiring.

Accommodations

Navan complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law. Navan will reasonably accommodate qualified individuals with a disability in connection with applications for employment as required by law.

If you need any assistance or accommodations due to a disability, you are welcome to email us at talent-accommodations@navan.com.

Candidate Privacy Notice and Use of AI

As part of the recruitment process, certain personal data may be processed using automated tools, including tools that use AI. For details on how Navan collects and uses your personal data, please review Navan's Candidate Privacy Notice here.

Job Search Best Practices

We have been made aware of recruitment scams involving fraudulent attempts to lure job seekers into sending money or personal information in return for fake job offers or coerce them into purchasing equipment by electronic funds transfer (Zelle, Venmo, etc.) Legitimate Navan recruiters will never ask for money in any recruitment or onboarding activities. All available job openings at Navan will be posted on Navan’s website and all Navan recruiters will be reachable through an email address ending in “@navan.com” or “@navan.tech” or "@talent.navan.com".

*Applies to select locations.