Sourcing Manager, Meetings & Events

Location:Austin, TX

Department:Global Operations and Service (GOS)

About the Role

As a Sourcing Manager at Navan, your mission is to stand up version 2.0 of our sourcing team and play a critical role in helping clients land the ideal venue, hotel, or location for their events. Sitting at the vital intersection between sales and managed services, you will anticipate, support, and analyze client sourcing needs with high adaptability and client obsession. In this role, you will focus on reducing time-to-source and driving sourcing accuracy while directly informing product development decisions to support company growth.

What You’ll Do

Own the full hotel sourcing process from client kickoff and RFPs through signed contracts, including contract terms and negotiation.
Partner closely with event planners to assess and fulfill unique client event briefs and sourcing requirements.
Confidently communicate with clients, presenting thoughtful options and solutions and clearly explaining the reasoning behind recommendations.
Confidently negotiate and review hotel contracts, ensuring terms align with business needs and objectives.
Collaborate with supply partners to optimize RFP accuracy, minimize sourcing errors, and decrease platform-wide time-to-source as a top priority.
Partner closely with the sales team to identify opportunities and support revenue growth.
Regularly monitor and analyze the sourcing funnel to identify operational efficiency opportunities, growth areas, and potential blockers.
Drive continuous process improvement and document team best practices to elevate overall sourcing operations.
Maintain a continuous feedback loop with the partnerships team regarding hotel performance and Navan partners feedback.
Help advance Navan's event offerings across self-serve, and full-event management models to directly fuel company growth.
In the first 30, 60, and 90 days, you will:

Within 30 days: You will have familiarized yourself with full cycle sourcing by learning the Navan product and SOPs. You'll also begin establishing relationships with the global events and offshore sourcing team. You will be fully onboarded and sourcing for active events.
Within 60 days: You will provide product and Navan partners feedback and help with projects to streamline sourcing. You’ll also have a full understanding of 1) self-serve, 2) full event management, 3) M&E the Navan Way
Within 90 days: You will become a trusted and reliable sourcer for the events team and build strong relationships with hotel partners and clients. You’ll also begin to own projects that will contribute to elevating the sourcing process.

What We’re Looking For

5+ years of end-to-end event management experience with a heavy focus on sourcing, vendor coordination, execution, and budget management.
3-5 years of direct experience working within hotels or the hospitality industry.
Deep regional or nationwide knowledge of hotel brands and property tiers to negotiate competitive deals, add-ons, and concessions.
Demonstrates the ability to communicate confidently with clients face to face and build strong, lasting relationships.
Proven track record of managing high-volume projects, prioritizing high-impact tasks, and remaining calm under pressure in a fast-paced environment.
Strong communication, negotiation, and executive presence with the ability to present effectively to senior leaders.
Exceptional adaptability and creative problem-solving skills with a commitment to high-quality outputs and follow-through.
Willingness to travel roughly 6–8 nights per year for team and client connections.

Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.

Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.

Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.

Please refer to our Candidate Privacy Notice for more information about our processing of personal data, and your rights.

About Navan

Navan (Nasdaq: NAVN) is the global AI-powered business travel and expense platform that makes travel easy for frequent travelers. From finding flights and hotels, to automating expense reconciliation, with 24/7 support along the way, Navan delivers an intuitive experience travelers love and finance teams rely on. See how Navan customers benefit and learn more at navan.com.

Culture of Excellence

Our team is our competitive edge — a high-performance group of smart, driven people committed to winning together. This dedication to excellence is why we’ve been recognized as a Best Place to Work by Built In (2023–2026), a G2 Best Global Software Company (2025–2026), Forbes Cloud 100 (2022–2025), and CNBC Disruptor 50 (2022–2025). At Navan, we provide an environment where top talent excels, offering the autonomy and fast-paced trajectory needed to build a defining career and do the best work of your life.

Our Benefits

Navan offers a comprehensive benefits program designed to support your well-being, financial security, and life outside of work. Our benefits, thoughtfully tailored by country to meet local needs, include healthcare coverage, insurance offerings, and wellness resources for you and your family.

We support long-term financial growth through retirement savings programs and opportunities to participate in our equity plans, so you can share in Navan’s success. To promote balance, we offer flexible time off, country-specific holidays, and paid parental leave for all new parents. Additional benefits include connectivity and commuting support*, mental health resources, and exclusive travel-related perks. Wherever you’re based, our benefits evolve with you.

Workplace Policy

Navan believes in the value of in-person connections, whether that’s sitting down to have lunch with one another, taking a walking 1:1, or collaborating in a room together. The connections forged through face-to-face interactions improve company culture and drive business results. Navan invests in global office spaces — in the U.S., Europe, and Asia, among others — that feel welcoming. In-office perks such as company-provided lunches and happy hours create a strong team environment to help you do your best work. Our employees work from the office four days a week. Please expect this policy for all roles that are tied to an office.

Equal Opportunity

Navan is an equal opportunity employer. We make all employment decisions based solely on merit. We provide equal employment opportunity to all applicants and employees without discrimination on the bases of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We prohibit any such discrimination or harassment. This policy applies to all terms and conditions of employment, including hiring.

Accommodations

Navan complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law. Navan will reasonably accommodate qualified individuals with a disability in connection with applications for employment as required by law.

If you need any assistance or accommodations due to a disability, you are welcome to email us at talent-accommodations@navan.com.

Candidate Privacy Notice and Use of AI

As part of the recruitment process, certain personal data may be processed using automated tools, including tools that use AI. For details on how Navan collects and uses your personal data, please review Navan's Candidate Privacy Notice here.

Job Search Best Practices

We have been made aware of recruitment scams involving fraudulent attempts to lure job seekers into sending money or personal information in return for fake job offers or coerce them into purchasing equipment by electronic funds transfer (Zelle, Venmo, etc.) Legitimate Navan recruiters will never ask for money in any recruitment or onboarding activities. All available job openings at Navan will be posted on Navan’s website and all Navan recruiters will be reachable through an email address ending in “@navan.com” or “@navan.tech” or "@talent.navan.com".

*Applies to select locations.