Expense management
made easy

Frequently asked questions about Navan Expense Management

• Can I use my own corporate cards with Navan?
  Yes, Navan Connect lets companies link their existing Visa, Mastercard, or American Express corporate cards to the Navan Expense platform. Transactions flow into Navan automatically for categorization, policy checks, and reconciliation, with no need to switch card providers. Companies can also issue Navan corporate cards with built-in spend controls and up to 1.5% back.
• How quickly does Navan reimburse out-of-pocket expenses?
  Navan reimburses employees for out-of-pocket expenses within days, not weeks. Employees upload a receipt photo in the Navan app, and once approved, reimbursement is sent via payroll or directly to their bank account. Navan Expense supports reimbursements across 45 countries and 25 currencies.
• What accounting and ERP systems does Navan integrate with?
  Navan Expense integrates directly with major accounting and ERP systems including NetSuite, QuickBooks Online, Xero, Sage, and Datev. Navan also supports custom CSV exports and integrates with most HRIS platforms for automated user management. These integrations streamline month-end close by syncing expense data automatically.
• Will I see what my team is spending right away, or is there a delay?
  Navan Expense provides real-time visibility into your team's spend. Transactions are captured and categorized automatically as they happen, giving both employees and admins instant access. Finance teams can track spend as it happens, monitor budgets by department or project, and identify trends without waiting for end-of-month reports.
• How does Navan categorize expenses, and is it audit-ready?
  Navan automatically categorizes expenses based on merchant type, employee role, and custom categories configured by admins. Out-of-policy transactions are instantly flagged for review. Every expense includes a full audit trail: receipt, approval history, policy status, and payment details, making Navan Expense audit-ready by default.
• How are ride-share (like Uber and Lyft) and parking expenses managed in Navan?
  Ride-share and parking expenses are managed like any other transaction in Navan Expense. When employees pay with a Navan corporate card or linked card, the transaction is automatically captured, categorized, and matched to the correct expense policy. For out-of-pocket payments, employees simply upload the receipt in the Navan app for reimbursement.
• Does Navan support per diem and mileage reimbursement?
  Yes, Navan Expense supports per diem allowances and mileage reimbursement. Admins can configure per diem rates by location and trip type, and employees can log mileage directly in the Navan app. These expenses flow through the same approval and reconciliation workflow as all other Navan Expense transactions.
• How does Navan prevent duplicate or fraudulent expense submissions?
  Navan Expense uses automated checks to flag and prevent out-of-policy spending in real time. Built-in spend policies set guardrails before purchases happen, and every transaction includes a detailed audit trail. Admins can review flagged expenses in a dedicated dashboard and approve or reject each one.
• What security and compliance certifications does Navan have?
  Navan holds SOC 1 Type II, SOC 2 Type II, ISO 27001, and PCI DSS certifications, and is compliant with GDPR and GoBD. These certifications ensure the security and integrity of company financial data, card transactions, and employee information. Full details are available at navan.com/security.
• How do I migrate to Navan from my current expense tool?
  Navan makes it easy to get started or switch from your current expense tool. Visit navan.com/pricing to explore plans — Navan Business is free for companies with up to 300 employees, and Enterprise plans include custom implementation support.