An out-of-office message for a bleisure trip—one that blends business and leisure—has a few key differences from an average automatic reply. Keep reading to understand the special considerations you should make when crafting your message and to see five examples you can use the next time you get depart on a bleisure trip.
Much like the bleisure trip itself, the beauty of a well-crafted out-of-office reply lies in the balance of the business and leisure portions. Even if you’ve perfected your automatic response for vacation and mastered your away message for business trips, it can be challenging to combine the two. And it can be particularly difficult to keep an out-of-office reply of this sort short!
What the bleisure out-of-office message must do is clearly outline all of the need-to-know information for colleagues and clients while you are away on the two separate parts of your trip. The goal is to help the colleague or client who is trying to reach you know how and when they can expect a response, and where to go for immediate help if they need it.
Keep in mind: The better you make your bleisure out-of-office message, the less likely there will be a disruption while you’re away. If things run smoothly, there’s a greater chance for more bleisure trips in your future!
Planning your first bleisure trip? Read our step-by-step guide.
An effective out-of-office email reply while you are away for a combination business/leisure trip incorporates:
As a general rule, you want to keep your message basic and straightforward. These common out-of-office message mistakes could land you in trouble:
Below are five sample out-of-office messages that you can copy and paste in entirety or that you can use to pick and choose your favorite elements to craft your own reply.
Thank you for your message. I am currently out of the office:
If your message is urgent, please contact [Colleague Name], [title], at [email]. For emergencies, I can be reached by cell: [phone number].
I am currently out of the office. From [dates] I will have limited access to email, and from [dates] I will be disconnected from email completely.
If your matter is urgent, please contact [Colleague Name], [title], at [email]. If your email can wait, I will respond as soon as possible after my return on [date].
Thank you for your message. I will be taking time off from [dates], and then I will be on a business trip from [dates].
I will be checking my email intermittently during the business portion of my trip. If your message is urgent, please contact:
Thanks for your message. I am out of the office attending [conference name] in [location] from [dates]. After the conference, I’ll be taking [dates] off to explore [location].
I'll be checking email periodically during this time. If you need immediate assistance, please contact [name], [title] at [email].
Otherwise, I will respond to your message as soon as possible after I return to my desk on [date].
Our offices will be closed on [date(s)] for [Holiday Name], and then I will be traveling for business from [dates].
During the business portion of my trip, I will try to respond promptly but may only be able to reply to urgent emails. In the event of an emergency, you can reach me on my cell at [phone number]
Now that you know how to write an effective out-of-office reply for a bleisure trip, it's easy to see how easy extending a business trip can be! If your company uses Navan to book business travel, you can simply tap the “Personal” tab to book the leisure portion of your trip. You’ll get the same benefits you do when you travel for business:
When booking personal travel, your booking is confidential from your employer and payment information is completely separate.
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