Top 7 Payhawk Alternatives in 2025
Looking for an alternative to Payhawk for managing company spend?
Payhawk is a popular solution for expense management, corporate cards, and invoice handling. If you’re considering other options, this guide compares seven of the top Payhawk alternatives in 2025, including features, pricing, and ideal use cases.
Whether you’re looking for more automation, integrated travel support, or a simplified user experience, this guide can help you find the right fit.
Why Look for Payhawk Alternatives?
Payhawk is a strong platform for spend and expense management, but its features might not fit the requirements of every company. According to users’ reviews on G2, users looking for Payhawk alternatives search for:
- Faster support resolution for complex cases (Review)
- A more streamlined implementation process (Review)
- Integrated card solutions with features such as an in-platform wallet (Review)
- Improved automation and customization options, especially for expense reporting and approval workflows (Review)
Now let’s explore the top alternatives.
1. Navan – Leading all-in-one travel and expense management solution
Navan is the leading all-in-one business travel and expense management solution that unifies bookings, expense tracking, approvals, and corporate cards in a single, AI-powered platform. It’s used by fast-growing startups and global enterprises alike.
Why it’s a great alternative:
Navan delivers an integrated solution that seamlessly connects travel booking, expense reporting, and real-time spend visibility. It’s built for companies that want to simplify business travel and expense workflows without juggling multiple tools.
With powerful automation and built-in policy controls, Navan helps teams save time, reduce errors, and gain full transparency into company spend.
Key features:
- Book flights, hotels, trains, and cars directly from the platform
- Physical and virtual company cards with policy-based controls
- Real-time spend tracking and automatic receipt capture
- Built-in policy enforcement with automated approval workflows
- Seamless ERP integrations (e.g., NetSuite, Xero, Sage Intacct, QuickBooks)
- Global compliance: VAT, GDPR, multi-currency, etc.
- 24/7 human support for travelers, admins, accounting teams, and finance teams
Pricing:
Navan offers two pricing tiers:
- Free: Companies with up to 200 employees
- Custom: Larger enterprises based on specific needs
2. Brex
Brex provides expense management and corporate credit cards optimized for startups, scaleups, and remote-first companies.
Why it’s a great alternative:
Brex offers strong corporate card solutions with valuable rewards and flexible spend controls, making it a good option for companies focused on financial management. With BrexPay for Navan, Brex cards can be embedded into Navan to create a more streamlined travel spend management experience.
Key features:
- High-limit cards with cashback options
- Real-time expense tracking and approvals
- International payments and reimbursements
- Integrates with QuickBooks, NetSuite, Xero, etc.
- Advanced spend analytics and insights
Pricing:
Brex offers three pricing tiers:
- Essentials: Free for startups and growing companies
- Premium: $12 per month per user for mid-sized companies
- Enterprise: Custom for global enterprises
3. Ramp
Ramp offers free corporate cards and a suite of tools to control spend, automate expense reporting, and gain financial insights.
Why it’s a great alternative:
As one of Payhawk’s competitors, Ramp stands out for its automation and real-time spend controls, which are well-suited for fast-growing teams focused on efficiency. Though its travel offering is still evolving, Ramp is a strong contender.
Key features:
- Unlimited virtual and physical cards
- Automated receipt collection and matching
- Real-time alerts and spend controls
- Built-in accounting integrations
- Budgeting and forecasting dashboards
Pricing:
Ramp offers three pricing tiers:
- Free: Includes basic features
- Plus: $15 per month per user
- Enterprise: Custom
4. Spendesk
Spendesk is an expense management platform that helps teams control spending through built-in approvals, virtual cards, and finance tools.
Why it’s a great alternative:
Spendesk brings together company cards, approval workflows, invoice tracking, and spend reporting, making it a simple choice for businesses that want to manage expenses in one place.
Key features:
- Multi-currency virtual and physical cards
- Centralized expense workflows and approvals
- Automated receipt capture
- Advanced accounting integrations (including DATEV)
- Smart budgeting tools
Pricing:
Spendesk offers custom pricing tailored to each company’s size, needs, and usage.
5. Airbase
Airbase helps companies control all non-payroll spend with cards, AP automation, and multi-entity support.
Why it’s a great alternative:
Airbase offers flexible spend controls, audit trails, and built-in procurement tools, making it a solid option for finance teams managing complex purchasing needs. However, it does not include a travel management solution.
Key features:
- Expense, bill, and card management in one
- Role-based approval workflows
- Vendor payment automation
- Real-time spend reporting
- Multi-entity consolidation
Pricing:
Airbase offers three pricing tiers, with quotes provided upon request. A custom plan is also available.
6. Expensify
Expensify is a simple, affordable tool for scanning receipts and submitting reimbursements.
Why it’s a great alternative:
Expensify streamlines expense tracking with easy receipt capture, approval workflows, and reimbursement tools, making it a practical choice for small teams looking for straightforward expense management.
Key features:
- SmartScan receipt capture
- Reimbursement workflows
- Credit card import and reconciliation
Pricing:
Expensify offers two pricing tiers:
- Collect: $5 per member per month
- Control: Custom pricing
7. SAP Concur
SAP Concur is an enterprise-grade travel and expense system with deep ERP integrations and global compliance.
Why it’s a great alternative:
SAP Concur provides established expense and travel tools, with features suited for companies that require integration with existing ERP systems and support for global operations.
Key features:
- Travel booking and expense management through integrated partners
- Configurable approval workflows
- Integration with SAP, Oracle, and HR systems
- Global compliance support, including VAT recovery and policy enforcement
Pricing:
Custom enterprise pricing.
How to Choose the Right Payhawk Alternative
When evaluating alternatives to Payhawk, it’s important to match the platform’s capabilities with your company’s specific needs. Key factors to consider include:
Company size
Some platforms are better suited for startups and small businesses, while others are built to handle the complexity of large, global organizations.
Travel requirements and system integrations
If travel is a major part of your operations, look for tools that include built-in travel management.
Preferred pricing structure
Depending on your budget and usage, you may prefer a free plan, transparent tiered pricing, or a custom enterprise solution.
Compliance and reporting needs
Features like VAT support, multi-entity management, and audit trails are essential for companies with complex regulatory requirements.
Employee experience and usability
Choose a platform with a user-friendly, intuitive interface to help drive high adoption and reduce the need for training.
Final Thoughts on Choosing a Payhawk Alternative
When choosing a Payhawk alternative, consider your company’s size, travel needs, and expense management goals. For startups and small businesses, flexible and easy-to-use platforms may be the best fit. Larger organizations often require solutions with advanced compliance and integration features.
Navan stands out as a strong choice by offering a unified platform that combines travel and expense management with AI-powered automation, helping teams save time and maintain control over spend.
Ready to see Navan in action? Request a demo today and discover how it can simplify your travel and expense management.
This content is for informational purposes only. It doesn't necessarily reflect the views of Navan and should not be construed as legal, tax, benefits, financial, accounting, or other advice. If you need specific advice for your business, please consult with an expert, as rules and regulations change regularly.