Best Business Travel Conferences to Attend in 2025

The business travel world changes fast, and the pace of evolution has only increased post-pandemic. For anyone leading teams or operating on the front lines of the industry, staying connected and networking with peers is an important element of staying one step ahead of trends. 

Business travel conferences provide an opportunity for professionals to learn about the latest news, gain insights from experts, and foster relationships that could benefit their careers. 

Put these business travel events on your radar to expand your knowledge or meet new industry contacts in 2025.

State of Business Travel in 2025

Corporate travel in 2025 will navigate a complex environment shaped by rising costs, evolving traveler preferences, and growing sustainability demands. According to industry reports, expenses across key travel segments — airfare, hotels, car rentals, and meetings — will increase throughout 2025. 

Travel managers will face a new normal with price increases, which are driven by several factors, including labor shortages, supply chain disruptions, and a shift toward hybrid events, which add to technology costs. 

Adapting to these shifts means rethinking budgets and strategies to maximize return on investment. Attending conferences is a great way to stay informed on these industry changes while gaining valuable insights into emerging trends.

Why Meeting In Person at Business Travel Conferences Matters

While virtual meetings have proven convenient and will continue to play an important role in business operations, the value of in-person interactions cannot be overstated. From building trust and relationships to facilitating complex negotiations and fostering creativity, face-to-face meetings offer benefits that virtual platforms simply can’t replicate. 

For professionals looking to expand their network, deepen client relationships, or stay ahead of industry trends, attending in-person conferences and events in 2025 will be key to long-term success.

Here’s why meeting in person matters so much:

Building Trust and Relationships

Human interactions are essential in establishing trust, which is the foundation of any successful business relationship. In the business travel industry, where client relationships are key to long-term success, face-to-face meetings provide a unique opportunity to strengthen connections and build mutual respect.

Networking and Expanding Your Industry Presence

One of the most significant advantages of attending in-person conferences and events is the networking potential. These gatherings bring industry leaders, decision-makers, and influencers together to meet new contacts, reconnect with existing partners, and explore new opportunities. 

Casual conversations at networking sessions, dinners, or coffee breaks can lead to partnerships and collaborations that would be hard to replicate in a virtual environment. In-person networking is indispensable for those looking to expand their presence in the business travel industry.

Learning and Staying Updated on Industry Trends

Conferences and events offer much more than just networking opportunities — they’re also educational hubs where professionals can learn about the latest trends, technological advancements, and best practices. 

Virtual events may provide access to information, but the depth of learning and engagement at in-person events often leads to a more immersive and enriching experience.

Top 10 Business Travel Conferences to Attend in 2025

These events will shape the future of corporate travel, and attending the most relevant ones is essential for getting ahead in the industry. Mark your calendars for these must-attend conferences in 2025.

Fitur 2025

• Dates: January 22–26, 2025
• Location: Madrid, Spain

Start the year strong at Fitur, one of the world’s leading travel trade fairs. Fitur is where business travel meets global tourism innovation; it focuses on tech advancements, sustainability, and inclusivity. 

It’s the ideal place for travel professionals to forge new connections and explore cutting-edge solutions. Whether you’re in hospitality, destination management, or travel tech, Fitur sets the tone for what’s to come in 2025.

ITB 2025

• Dates: March 4–5, 2025
• Location: Berlin, Germany

ITB Berlin is on the global stage of the travel industry. Bringing together more than 10,000 exhibitors and thousands of business travel professionals, this event offers a unique blend of networking, trend analysis, and hands-on learning. 

Covering everything from luxury travel to medical tourism, ITB is the go-to event for exploring innovations, discussing industry shifts, and connecting with travel leaders across the globe.

Las Vegas Travel Agent Forum

• Dates: March 30–April 2, 2025
• Location: Las Vegas, Nevada

The Las Vegas Travel Agent Forum is a high-energy, B2B event tailored to travel agencies. It’s all about forging partnerships and discovering the latest industry innovations. 

If you’re a travel professional looking to build connections with suppliers and explore new trends, this forum offers top-tier networking opportunities in what some consider to be the world’s most famous conference city.

World Travel Market (WTM) Africa

• Dates: April 9–11, 2025
• Location: Cape Town, South Africa

WTM Africa is where the future of African travel takes shape. With more than 6,000 industry professionals in attendance, this event offers a unique platform for expanding your footprint in Africa’s fast-growing travel market. 

It’s an excellent opportunity to generate new business leads, build brand awareness, and explore what’s driving travel innovation across the continent.

Arabian Travel Market Show

• Dates: April 28–May 1, 2025
• Location: Dubai, UAE

Focusing on the booming travel industry in the Middle East, the Arabian Travel Market (ATM) is a vital event for anyone looking to tap into this dynamic region. ATM brings together the biggest names in travel, hospitality, and destination management to discuss what’s next for Middle Eastern tourism.

IMEX Frankfurt

• Dates: May 20–22, 2025
• Location: Frankfurt, Germany

IMEX Frankfurt is a global gathering for meeting planners and event professionals. It brings together more than 3,800 meeting planners and 2,900 suppliers worldwide for networking, education, and business opportunities. 

If you’re involved in planning business travel, events, or corporate meetings, this is the event where innovation and creativity meet.

U.S. Travel Association’s IPW

• Dates: June 14–18, 2025

Location: Los Angeles, California

U.S. Travel Association’s IPW is a powerhouse event that connects U.S. travel products and destinations with international buyers. Global travel deals happen here among packed schedules of business appointments, industry panels, and keynote sessions from top players in travel and tourism.

For professionals involved in destination marketing, corporate travel, or international tourism, IPW is the place to generate leads, expand your network, and discover new opportunities.

HITEC North America

• Dates: June 16–19, 2025
• Location: Indianapolis, Indiana

HITEC North America is the go-to conference for hospitality technology. Focused on the future of guest experiences, this event showcases the latest innovations in travel tech, from AI-powered customer service to smart hotel solutions. 

For business travel professionals in the hospitality sector, HITEC is your chance to discover the tech solutions that are revolutionizing how we think about travel and accommodation.

Business Travel Show Europe

• Dates: June 25–26, 2025
• Location: London

Business Travel Show Europe, which celebrates its 30th anniversary in 2025, has solidified its reputation as a major event for corporate travel professionals across Europe. Organized by the BTN Group, the show is 100% focused on the business travel sector and offers a mix of networking, supplier meetings, and educational sessions.

As part of the event, participants can attend curated sessions that address the latest trends, technology innovations, and sustainability in corporate travel. The 2025 edition, expected to be the largest yet, is an excellent opportunity to mingle with Europe’s corporate travel community.

GBTA Convention 2025

• Dates: July 21–23, 2025
• Location: Denver, Colorado

The GBTA Convention is the crown jewel for corporate travel managers. As one of the largest business travel events globally, it brings together thousands of professionals for deep dives into corporate travel management, sustainability, and technology solutions. 

Whether managing travel for a large enterprise or a growing company, GBTA offers an opportunity to tap into expert-led sessions, build strategic partnerships, and explore innovative ways to optimize travel programs.

How a Modern Travel Management Tool Like Navan Maximizes Business Travel Efficiency

Staying competitive means more than attending the right conferences — it requires smart planning, cost management, and seamless execution. A modern travel management tool like Navan can significantly improve your management of rising costs, improve traveler experience, and help drive a strong return on investment. 

By streamlining the booking process, offering real-time insights, and helping manage travel disruptions, Navan equips your company with the tools it needs to navigate the complexities of business travel more effectively.

Here’s how Navan can help you make the most of your business travel in 2025 and beyond:

Streamlined Booking Experience

With Navan, you can book flights, hotels, and car rentals all in one place, providing a seamless experience for business travelers. The platform’s user-friendly interface allows for quick comparisons so users can find the best deals while adhering to the company’s travel policies.

Real-Time Expense Tracking

Managing travel budgets can be significantly challenging as airfare, hotel, and transportation costs rise. Navan Expense provides real-time expense tracking, which enables travel managers to closely monitor spending as it happens. This visibility helps you stay on top of your travel budget and make informed decisions about future trips so that every dollar spent delivers value.

Proactive Travel Disruption Alerts

Unexpected delays and cancellations can derail even the best-laid travel plans. Navan’s proactive disruption alerts inform travelers of any potential changes to their itineraries, allowing them to rebook flights or adjust hotel reservations with minimal hassle. For business travelers attending crucial events, this feature helps you stay on schedule and avoid unnecessary stress.

Cost Control and Budget Optimization

As corporate travel costs continue to rise, companies must adopt strategies to keep expenses in check. Navan’s powerful budgeting tools enable travel managers to implement spend controls, set per-trip budgets, and maintain compliance with corporate policies. 

The platform’s detailed reporting allows for better analysis of travel spend, so you can adjust strategies to maximize return on investment.

Sustainability at the Forefront

Sustainability is becoming a key concern for corporate travelers and businesses alike. The platform offers insights into a company’s travel carbon footprint to help the team meet sustainability goals without compromising efficiency.

Centralized Data for Better Decision-Making

Navan provides access to centralized, comprehensive data on travel patterns, expenses, and traveler preferences, which helps enable travel managers to make data-driven decisions about future trips and partnerships. By analyzing trip patterns and costs, companies can negotiate better deals with suppliers and optimize travel policies for long-term savings.

Attending business travel conferences is a great way to stay informed about industry changes, expand your network, and improve your company’s travel strategy. 

Whether you’re focused on corporate travel management, hospitality, or travel technology, events throughout 2025 offer something for everyone. Mark your calendar, book your flights, and register early to maximize your opportunity.

Ready to simplify your travel planning? Learn more about how Navan can help your business save time and money.